When Fluxx stops keeping up
Configuration means code
Changing forms and templates leans on a templating language and specialist effort, so the improvements you want take longer to ship.
The budget module holds finance back
Budget management is rigid, which is a real constraint when finance and payments sit at the centre of your grant programs.
Contracts and variations need workarounds
Funding agreements rely on document templates rather than a managed agreement lifecycle with variations, status tracking and compliance.
Governance gaps surface at the worst time
Audit requests and funding body reviews expose missing records, inconsistent decisions and process gaps that are hard to fill after the fact.
OmniStar Grants: Built for accountability and scale
Reporting that answers the questions that matter
Interactive dashboards, temporal analysis and geospatial visualisations give grant managers and leadership a real-time view of portfolio performance, without exporting a spreadsheet.
Structured assessment you can stand behind
Weighted scoring, conflict of interest controls and collaborative review tools embed fairness and consistency into every funding decision.
Governance and audit-readiness built in
OmniStar Grants adapts to your organisation's specific workflows, forms and approval requirements, with ongoing support from dedicated grants management specialists who understand your context.
Integrated contracts and payments
Integrated contracts and payments
Generate templated funding agreements, track variations, monitor compliance and manage payments, all within the platform.
OmniStar Grants vs Fluxx: comparison
See how OmniStar Grants empowers you with advanced capabilities across the complete grant lifecycle.
Category | Feature | OmniStar Grants | Fluxx |
Capacity and Scalability | Unlimited applications, grants programs, rounds, forms, workflows, reports, dashboards, submissions, etc. | Yes | Partial Unlimited users and storage |
Workflow and Automation | Drag‑drop workflow designer | Yes 185+ steps, conditional logic | Partial Configurable workflow; drag and drop not specified |
Status change automation | Yes | Yes | |
Task and data automation | Yes Task creation, data create/update/delete | Partial Workflow tasks and auto-emails; data automation not specified | |
Form Builder (SmartForms) | SmartForm Designer (Form Builder) | Yes | Yes |
Conditional pages/sections | Yes | Partial Show and hide by eligibility; conditional pages not specified | |
Formula fields, form pre‑population, autosave | Yes | Partial Calculated scores; form formulas and autosave not specified | |
On‑screen signature, input masking (phone number, currency, etc) | Yes | Partial DocuSign signatures; input masking not specified | |
Excel, Word, PDF and XML output documents | Yes | Partial Word, Excel and PDF; XML not specified | |
Grants Opportunity | Program budgeting and forecasting, single/multi-stage round, round documents and materials, configurable rounds and stages | Yes | Yes |
Portfolio and program definition | Yes | Yes | |
Round notifications and reminders | Yes | Yes | |
Reviews and Assessment | Conflict‑of‑Interest, review assignment and individual reviews | Yes | Yes |
Reviewer non-disclosure agreements | Yes | Not stated | |
Weighted scoring and collaborative reviews | Yes | Yes | |
Bulk reviews | Yes | Not stated | |
Application, document, milestone and form reviews | Yes | Yes | |
Meetings and Panels | Meeting attendees and RSVP, meeting pack PDF generation | Yes | Partial Board meeting views; RSVP not specified |
Online meeting collaboration and access | Yes | Not stated | |
Meeting agenda and minutes generation | Yes | Not stated | |
Outcome and decision recording | Yes | Yes | |
Decision and Approval | Digital multi‑stage, bulk approvals, assign decision, linked and quorum approvals | Yes | Partial Multi-stage and board approvals; bulk and quorum not specified |
Contracting and Variations | Templated and tokenised funding agreement, funding agreement and schedules, agreement sharing and notification, status tracking, agreement compliance | Yes | Yes |
Finance and Payments | Financial system (FMIS) integration | Yes | Partial Finance integrations, at extra cost |
Named finance system integrations: SAP, PeopleSoft, Unit4, Sage, Finance One, MYOB, QuickBooks, SunSystems, Business Central, Xero | Yes | Partial Sage Intacct, QuickBooks, SAP and Xero, at extra cost | |
Export approved payments and import payment confirmation | Yes | Partial Via finance integrations, at extra cost | |
PO tracking, partial payments | Yes | Partial Payment scheduling; PO tracking not specified | |
Monitoring and Reporting | Interactive dashboards and reports | Yes Custom dashboards and reports with role-based access | Yes |
In-platform drag and drop dashboard and report designer | Yes | Partial Grantelligence, paid add on | |
Impact reporting | Yes | Yes | |
Temporal data | Yes | Partial Trend analysis in Grantelligence add on | |
Geospatial visualisations | Yes | Not stated | |
Scheduled Reports | Yes | Not stated | |
Compliance and Security | ISO 27001 certification | Yes | Not stated |
IRAP assessed | Yes | Not stated | |
SSO, MFA, audit logs | Yes | Partial SSO is an add on | |
Native configurable password policy and password blacklist | Yes | Partial Configurable complexity; blacklist not specified | |
Role-based security | Yes | Yes | |
Data encryption at rest and in transit | Yes | Yes | |
Annual independent vulnerability and penetration testing | Yes | Yes | |
Load and performance testing | Yes | Not stated | |
Disaster recovery | Yes | Yes | |
WCAG compliant | Yes | Partial Grantee portal only | |
Published vulnerability disclosure policy | Yes | Yes | |
Public system status page | Yes | Yes | |
APIs and Integrations | API documentation | Yes | Partial Per customer instance, not public |
DocuSign integration | Yes | Yes | |
Microsoft Teams integration | Yes | Not stated | |
GrantConnect, ORCID and Google Analytics integrations | Yes | Not stated | |
Europe PMC and ARC integrations | Yes | Not stated | |
Records management system (EDRMS) integration | Yes | Not stated | |
Integration API | Yes | Yes | |
Global Functions | Built-in AI assistance (Omni AI) | Yes | Partial Finn AI is a paid add on |
Configurable homepage/tiles, favourites/recent | Yes | Yes | |
Multi‑language support | Yes | Partial Google Translate integration | |
Mobile access | Yes | Yes | |
Bulk document download | Yes | Not stated | |
In-system document preview | Yes | Not stated | |
Data export (Excel, XML, JSON, CSV) | Yes | Partial Report and card exports; XML and JSON via API | |
Self-service data import | Yes | Not stated | |
Support | 12/5 Support and 24/7 Support | Yes Optional | Not stated |
Dedicated account manager | Yes | Yes | |
Interactive Q&A sessions | Yes | Partial Community forum; live Q&A not specified | |
Video tutorials, live webinars, in person training | Yes | Yes | |
Online Wiki, learning hub, knowledge base, page and field level help | Yes | Partial Fluxx University and community; field level help not specified | |
Web, phone and email support | Yes | Partial Support team; phone not specified |
This comparison is based on each vendor's publicly available information as reviewed on 16 October 2026. Yes means the capability is described in that information. Partial means part of the capability is described, or it is offered as an add on or premium service; where more detail is available it is shown in the cell. Not stated means the capability is not described in the vendor's public information. Capabilities change over time and we recommend confirming current capabilities with the vendor.
Trusted by industry leading organisations
Cancer Institute New South Wales (CINSW)
Each year, CINSW is responsible for the distribution of around $28 million of cancer research funding. Previously, a number of disparate systems were used to manage, capture, store and report on grants and projects. Grant management had become increasingly complex.
Testimonials
The level of ongoing customisation and support gives us peace of mind in our investment. We now have a one-stop solution: streamlined processes, great user experience and transparency.
Cindy Liew
Senior Executive
Sunway University
OmniStar had the ability to combine our three systems into one to make everything easier from an administration perspective but also from an applicant and reviewer perspective.
Samantha Oakes
Director, Research Investment
National Breast Cancer Foundation
We couldn't persist in a paper environment. We were looking for a solution that could cover the pre-award and post-award requirements, and we wanted a system that could do ethics as well.
Laila Simpson
Director of Research Operations
The University of Western Australia
It's very accessible to users and administrators with clear processes to follow. It's also flexible allowing you to build your own forms, which are straightforward, and for which you don't need to understand code.
Anna
Research Development Senior Coordinator
Cancer Council WA
The ability to customise the OOTB functionality of the system to align to our specific grant program processes and framework. Pre-award functionality provides for easy and efficient application submission.
Amanda
Senior Project Officer
Department of Resources
It has made our work so much more effective and efficient, especially as we adapt to a hybrid working model, post-Covid.
Michael
CEO
Soil CRC
Easy integration. Great user experience for grant applicants and for the grant management team. Fantastic support from the OmniStar team - very responsive and end to end complete solution.
Adam
Head of Foundation
Plenty of features to use to manage grants and grant processes.
John
Manager
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Frequently asked questions
OmniStar Grants delivers end-to-end solution for grants management - streamlining workflows and ensuring transparency and accountability across the entire lifecycle.
Common indicators include staff maintaining spreadsheets alongside the system, manual processes for contracts or payments, difficulty meeting reporting requirements, or limitations preventing process improvements you want to implement.
OmniStar Grants uses subscription-based pricing calculated per internal user. Pricing is tailored to the number of users. Contact us for a detailed quote based on your organisation's needs.
OmniStar's implementation team manages data migration directly, ensuring your existing data, workflows, and configurations transfer securely with validation at each stage.
Discovery workshops map your workflows and data structures. Historical data transfers with validation. Workflows are reconfigured into OmniStar's automation capabilities. Timeline depends on complexity but typically ranges 4 to 16 weeks.
OmniStar connects with financial systems, CRM platforms, HRIS software, and other applications through a robust API and a large number of out-of-the-box integrations. Contact us to discuss your specific requirements.
OmniStar provides 12/5 support via phone, email and web, with optional 24/7 coverage. Every customer has a dedicated account manager, and our support team has deep grants management knowledge, not just platform knowledge. We also provide an online knowledge base, video tutorials, live webinars, interactive Q&A sessions and in-person training options.