Trusted by industry leading organisations
OmniStar: Built for today’s grant tracking needs
OmniStar is the modern alternative to legacy grant systems that is purpose-built for today’s research institutions, funding bodies, universities, and compliance-driven organisations.
Transform grants management with OmniStar
The OmniStar grants management solution contains all the features you need today and tomorrow in one, unified, cloud-native environment. With a focus on flexibility, efficiency, OmniStar empowers grant administration teams to move faster, stay audit-ready, and adapt to change without disruption.
Workflow automation
Build approval chains once and let them run.
- Drag-and-drop designer, 185+ steps
- Conditional logic and approvals
- Event-triggered tasks and reminders
SmartForms
Applications that check themselves.
- Conditional pages and formula fields
- Autosave and on-screen signatures
- Eligibility and budget validation
Reviews & decisions
Fair, consistent and fully recorded.
- Conflict of interest and NDAs
- Weighted and collaborative scoring
- Panels, quorum and bulk approvals
Contracts & variations
Agreements generated and signed online.
- Tokenised Word templates
- DocuSign e-signature
- Variations versioned and approved
Payments & finance
Milestones paid, finance kept in sync.
- Payment batches to your FMIS
- Full, partial and staged payments
- Acquittals and budget tracking
Dashboards & reporting
Answer any question, instantly.
- Live KPIs with drill-down
- Temporal and geospatial views
- Report and dashboard designers
Secure, compliant and connected
Enterprise-grade security, certified and independently tested.
End-to-end grants management solution
Unlike legacy systems, OmniStar manages every stage of the grant lifecycle from pre-award applications, approvals, to post-award project management, reporting, and compliance.
Why switch to OmniStar?
Switching from Symplectic Grant Tracker to OmniStar optimises your grant management workflows and unlocks new efficiencies:
- Low-risk migration pathways proven with legacy systems
- Fully configurable approvals, forms, and reporting versus limited customisation
- Document insights - Summarises, searches, and extracts key information from documents using AI. This saves time and improves internal review accuracy.
- Comprehensive APIs and integrations (DocuSign, ORCID, FMIS, webhooks)
- Rapid deployment: operational in weeks, not months
- A single platform for both grants and ethics application management
Next-gen AI features
OmniStar is more than a replacement for Symplectic Grant Tracker....it’s a smarter, future-ready upgrade.
Interactive help
Context-aware guidance that responds to where you are in the system. Ask questions naturally and get instant, relevant support.
Application insights
Real-time feedback for applicants to refine their submissions, spot inconsistencies, and improve quality before hitting submit
Review insights
This tool assists reviewers by highlighting key elements and potential issues in submissions, thus boosting consistency and reducing oversight
OmniStar vs Symplectic Grant Tracker Comparison
See how OmniStar Grants empowers you with advanced capabilities across the complete grant lifecycle.
Category | Feature | OmniStar Grants | Symplectic Grant Tracker |
Capacity and Scalability | Unlimited applications, grants, rounds, forms, users, workflows, reports | Yes | Partial Unlimited submissions and internal users; caps on programs |
Workflow and Automation | Drag-drop workflow designer (185+ steps) | Yes Full designer, conditional logic, task and data automation | Partial Multi-stage review workflows; basic admin configuration |
Status change and escalation rules | Yes Automated | Partial Manual status changes | |
Form Builder (SmartForms) | Conditional pages/fields, formula fields, pre-population, autosave | Yes Advanced SmartForm logic | Partial Conditional sections; formulas and autosave not specified |
On-screen signature, input masking | Yes | Not stated | |
Pre-Award Management | Program/portfolio definition and budgeting | Yes Multi-tier hierarchy, budgeting and forecasting | Partial Program setup; limited budgeting tools |
Public and private (by-invite) rounds | Yes | Yes | |
Collaboration and Review | Real-time collaboration (comments, notes, packs) | Yes Enhanced | Yes Collaborative reviews, scoring, meeting pack generation |
Conflict of interest, NDAs | Yes | Yes | |
Weighted and bulk reviews | Yes | Yes | |
Decision and Approval | Digital multi-stage and bulk approvals | Yes Quorum, email approvals, assign decisions | Partial Multi-stage approvals; bulk not specified |
Contracting and Variations | Auto-generate agreements and schedules | Yes Tokenised templates, versioning, digital signatures | Yes Contract auto-generation, amendments |
Finance and Payments | FMIS / GL integration | Yes Full integration, export/import, refund/recoup | Yes Claims, schedule and milestone-based payments |
PO tracking, partial/full payments | Yes | Partial Milestone payments | |
Monitoring and Reporting | Interactive dashboards and report designer | Yes Dashboards allow Internal users to visualise data through the OmniStar system in rich and intuitive ways and share them to External Portal users to be viewed. The web Dashboard Designer enables easy editing and customisation of dashboards, including drag-and-drop actions that simplify complex tasks such as data binding, shaping, and layout design. | Partial Project-specific exports |
Temporal data warehouse (time-series) | Yes | Not stated | |
Geospatial visualisations | Yes | Not stated | |
Compliance and Security | ISO 27001 certified and IRAP assessed | Yes | Not stated |
SSO, MFA (TOTP/Email), advanced encryption | Yes | Yes | |
Role-based access control | Yes | Yes | |
Audit log, event log, record-level permissions | Yes | Partial Audit trails and version control; record-level permissions not specified | |
APIs and Integrations | Documented, public REST API | Yes | Partial Limited public API |
Custom integration with external systems via REST APIs or webhooks | Yes | Not stated | |
Standard DocuSign, GrantConnect, ORCID, Teams, finance system integrations | Yes | Partial ORCID and data export only | |
Global Functions | Configurable homepage/tiles, favourites, search | Yes | Partial Full text search; limited UI customisation |
Multi-language, mobile access | Yes | Partial Mobile responsive only | |
Data import/export, bulk document download, previews | Yes | Partial Data export and document downloads | |
Document Generation | Excel, Word, PDF, XML | Yes | Partial Contract and meeting pack generation; formats not specified |
Support and Onboarding | Dedicated onboarding, 12/5 and optional 24/7 support, video tutorials | Yes | Partial Standard support until end of life |
User Help and Training | In-system tutorials, wiki, knowledge base, live Q&A, webinars | Yes | Partial FAQs and forum; limited webinars |
Accessibility and Compliance | WCAG compliant, disaster recovery, penetration tests | Yes | Not stated |
Entries for other vendors are based on their publicly available information as reviewed on 29 October 2026. Entries for OmniStar Grants reflect the product as at that date. Partial means part of the capability is described, or it is offered as an add on or premium service; where more detail is available it is shown in the cell. Not stated means the capability is not described in the vendor's public information. Capabilities change over time and we recommend confirming current capabilities with the vendor.
Migration support included (plus after support)
We guide you every step of your migration journey, and beyond:
Dedicated Migration Toolkit
Dedicated Migration Toolkit: step-by-step checklist, timeline, feature comparison
Data mapping
Data mapping, ETL scripts, and no-downtime cutover
Onboarding
Onboarding webinars, video walkthroughs, and in-system tutorials
Dedicated Customer Success Manager
Dedicated Customer Success Manager and 12/5 + optional 24/7 support
Post-migration Support
Post-migration training, quarterly health checks, and roadmap previews
Ready to book a demo?
Testimonials
The level of ongoing customisation and support gives us peace of mind in our investment. We now have a one-stop solution: streamlined processes, great user experience and transparency.
Cindy Liew
Senior Executive
Sunway University
OmniStar had the ability to combine our three systems into one to make everything easier from an administration perspective but also from an applicant and reviewer perspective.
Samantha Oakes
Director, Research Investment
National Breast Cancer Foundation
We couldn't persist in a paper environment. We were looking for a solution that could cover the pre-award and post-award requirements, and we wanted a system that could do ethics as well.
Laila Simpson
Director of Research Operations
The University of Western Australia
It's very accessible to users and administrators with clear processes to follow. It's also flexible allowing you to build your own forms, which are straightforward, and for which you don't need to understand code.
Anna
Research Development Senior Coordinator
Cancer Council WA
The ability to customise the OOTB functionality of the system to align to our specific grant program processes and framework. Pre-award functionality provides for easy and efficient application submission.
Amanda
Senior Project Officer
Department of Resources
It has made our work so much more effective and efficient, especially as we adapt to a hybrid working model, post-Covid.
Michael
CEO
Soil CRC
Easy integration. Great user experience for grant applicants and for the grant management team. Fantastic support from the OmniStar team - very responsive and end to end complete solution.
Adam
Head of Foundation
Plenty of features to use to manage grants and grant processes.
John
Manager
Frequently asked questions
We use pre-built ETL scripts and a secure Migration Toolkit to transfer your applications, reviews, contracts, and reporting data with zero downtime.
Factors including the number, complexity, and similarity of grant programs and application forms can influence the deployment timeframe for OmniStar.
For Symplectic Grant Tracker clients, we estimate an average timeframe of 12 weeks to go-livea with OmniStar, including configuration, data migration, and staff training.
Yes. We’ll replicate your multi-stage reviews, conditional form logic, and approval routing exactly as they run today.
You get in-system tutorials, video guides, annual staff training days, a dedicated Customer Success Manager, and standard 12/5 support. 24/7 monitoring is also available.
Yes. Create role-based dashboards, custom email templates, automated reminders, and geospatial/time-series reports, using OmniStar’s inbuilt Designer Tools created with non-technical users in mind.