Trusted by industry leading organisations
Better outcomes for grant makers and greater value for grantees
Spend more time making a difference with smoother, more streamlined processes.
Make more confident decisions, backed by data
See the big picture and the tiniest details with powerful data visualisation.
Improve transparency and traceability
For consistent governance, compliance and uncompromising integrity.
Your guide through the entire grants journey
From ideation to closure, OmniStar Grants simplifies, protects and automates vital processes every step of the way. The OmniStar team has one primary goal: to provide the best grant management system available whilst reducing costs, streamlining the organisation, and enabling simplified management.
Pre and Post Award
Efficient
Streamlined processes means no more juggling multiple systems or spreadsheets.
Flexible
Tailor grant applications based on the unique requirements of each opportunity.
Secure
Total transparency around assessment decisions, and strict contract and document version control.
Client Testimonial
Features
Efficiency
Grants processes
- End-to-end support – pre-award, award and post-award
- Supports all grant patterns, e.g. scholarship, competitive, non-competitive, research, infrastructure, environmental, educational, etc.
- Flexible finance management including in-kind, cash and funds requested
- Organisation representative view
- Integrated CRM
Application intake
- Open by invitation multi-stage grant rounds
- Grant guidelines and documentation
- Notifications and reminders
- Round availability (Open and close dates and times)
- Application form submission
- Invitation, sharing and collaboration
- Eligibility
Reviews & decisions
- Conflict of interest and non-disclosure agreements
- Online individual and bulk reviews and assessments
- Weighted and qualitative scoring
- Digital approvals and “What if” scenarios
- Bulk email and letter merge for outcome notification
- Panels and meetings
- Response tracking
Contracts & variations
- Contract document auto-generation, sharing & notification
- Online variation SmartForm
- Variation document auto-generation
- Contract management and digital approvals
- Document versioning
Payments & finance
- Full and partial payments
- Payment import and export
- Single/Multi-stage payment review and approval
- Refund/Recoupment of funds
- Purchase order tracking
Management & closure
- Progress, annual and final reports
- Acquittal reports
- Actual vs planned vs acquitted expenditure
- Outcome recording
- Report scheduling and automated reminders
- Report review and acceptance/approval
- Risk and issue management
Flexibility
User-defined fields & pages
- User-definable fields, lookups and validation rules
- Configurable home page & tiles
- Customisable pages
- Configurable labels and text
User-defined workflows & forms
- User-definable business rules
- Drag and drop workflow editor
- Customisable workflow steps
- Intuitive WYSIWYG SmartForm editor
- Pre-population, validation, branching logic and advanced functionality
- Configurable stages and statuses
User-defined templates
- Configurable document templates (Word, Excel, PDF, etc)
- Configurable email templates
- Tokenised email and document templates
- Branded email and document templates
Dashboard & reporting
- Drag and drop dashboard and report editor
- Interactive (drill down/filter) dashboards and reports
- Pre-built dashboards and reports
- Dashboard & report sharing
Data analytics
- Data export (Excel, Image, PDF, etc)
- Temporal data warehouse
- Geospatial visualisations
- Enterprise Reporting Connector (ERC)
Security
Security
- Configurable password policy
- Password blacklist validation
- Role & record-based security
- Single Sign-on
- Multi-factor Authentication (TOTP and Email)
- Advanced encryption (rest and in transit)
Certification & compliance
- IRAP and ISO 27001 certified
- GDPR & compliance with privacy principles
- Independent vulnerability & penetration testing
- Disaster recovery testing
- Load/performance testing
Reviews and decisions
- ABR/ABN integration
- GrantConnect integration
- FMIS integration
- Document/records management integration
- ORCID integration
- Google+ integration
- Microsoft Teams integration
- DocuSign integration
- REST APIs & Webhooks
Ready to book a demo?
Integrations
National Breast Cancer Foundation
The National Breast Cancer Foundation (NBCF) was able to streamline its three separate grants management systems into one user-friendly solution using OmniStar.
Grant-making Best Practices
With a grants management solution built on grant-making best practices, grant managers like you, can expect improvements in several aspects of your grant-making. These include productivity improvements from more efficient grant application and assessment processes, and better alignment of your grant programs with your organisation’s objectives.
How to Manage Grantor Grantee Relationships
The better the quality of the grantor grantee relationship the better is the engagement in the grant management process. Find out how you can improve your relationship with your grantees.
How to Design a Grant Program
A well-designed grant program helps you mitigate the risk associated with a poorly design grant program. Find out some of the key steps to consider when designing your grant program.
The Use of Research in Grant-making
Majority of grant-making organisations that aim to make a long-lasting impact and are working towards solving the real, complex community problems rely on rich, high-quality research for their decision-making.
What is the Grant Management Process?
Grant management is a complex and lengthy process and following a well-designed grant management process proves highly beneficial when giving out grants.
Effective Grant-making Strategies
Grants Designing a grant program is undeniably complex and requires time and thoughtfulness. Learn about some of the important steps to consider when designing your grantmaking strategy.
When to Use Built-for-purpose Grants Management System
There are lots of systems that claim to be able to provide grant management capabilities. This article covers the considerations and common pitfalls when selecting other than a purpose-built grant management system.
Why CRMs are not Grant Management Systems
CRM’s are built for a different domain requirement (than GMS). They are built for industry sectors such as Sales, Services and Marketing to manage customer relationships. Avoid making a costly mistake by trying to twist a CRM into a grant management system!
5 effective best practices for grant project management
Managing resources efficiently, be it for projects or grants, is a complex task; however, when one implements best practices.
Frequently asked questions
Grant management is the process of overseeing and organising the process of grant funding. Managing grant funds encompasses every part of a grant’s lifecycle, from pre-award research through to post-award grant conclusion. A successful and seamless grant process is a key organisational component for both the grantor and the grantee.
Grant management is an organisational system that streamlines the process of managing grant funds. Whether it be from a local council giving out grants to restore a local wetland to a large government organisation giving out grant money to assist with critical medical research, comprehensive grant management is the key to seamless rollout.
When managing grant funds, you do not need to use spreadsheets, calendars, drop boxes, and manual tracking systems. Working with a grant management system, you are able to rely on a comprehensive system that will safely, reliably, and efficiently manage all aspects of a grant. Other benefits to consider when working with our grant management system include managing vital grant information, tracking grant performance, and managing compliance.
Operating with a grant management system is critical to successfully organising vital grant information, data, and communication between the grant maker and the grant seeker. In essence, grant management systems will enhance the process, ensuring that the project runs smoothly.
Grant management systems are also essential for measuring and tracking grant performance. On either side of the grant, using quality software or a grant management system allows you to monitor progress consistently and maintain a level of organisation. It’s important to monitor all stages of the grant process, pre-award, during, and post-award. This allows for seamless operation and any corrective actions where necessary. OmniStar Grants enables you to do just that.
Compliance with current and relevant legislation around grants and grants reporting is a key aspect of grant management. Do not waste time trying to manage your own grant compliance – work with our grant management system instead. OmniStar Grants works to ensure all ethics and compliance requirements are upheld for both the grant maker and grant seeker.
Yes, we cover the entire grants life-cycle, from pre-award all the way through to post-award.
OmniStar has a variety of features that support program budgeting. This includes two different methods of accruing and acquitting budgets, a multi-tiered program hierarchy and the ability to allocate budgets to programs.
Absolutely. OmniStar is designed to be self-service. Users are able to check the status of their application. The statuses and associated notes and feedback are able to be defined by the end-user.
Feature index
• End-to-end support – pre-award, award and post-award
• Supports all grant patterns, e.g. scholarship, competitive, non-competitive, research, infrastructure, environmental, educational, etc.
• Flexible finance management including in-kind, cash and funds requested
• Organisation representative view
• Integrated CRM
- Open by invitation multi-stage grant rounds
- Grant guidelines and documentation
- Notifications and reminders
- Round availability (Open and close dates and times)
- Application form submission
- Invitation, sharing and collaboration
- Eligibility
• Conflict of interest and non-disclosure agreements
• Online individual and bulk reviews and assessments
• Weighted and qualitative scoring
• Digital approvals and “What if” scenarios
• Bulk email and letter merge for outcome notification
• Panels and meetings
• Response tracking
- Contract document auto-generation, sharing & notification
- Online variation SmartForm
- Variation document auto-generation
- Contract management and digital approvals
- Document versioning
- Full and partial payments
- Payment import and export
- Single/Multi-stage payment review and approval
- Refund/Recoupment of funds
- Purchase order tracking
- Progress, annual and final reports
- Acquittal reports
- Actual vs planned vs acquitted expenditure
- Outcome recording
- Report scheduling and automated reminders
- Report review and acceptance/approval
- Risk and issue management
- User-definable fields, lookups and validation rules
- Configurable home page & tiles
- Customisable pages
- Configurable labels and text
- User-definable business rules
- Drag and drop workflow editor
- Customisable workflow steps
- Intuitive WYSIWYG SmartForm editor
- Pre-population, validation, branching logic and advanced functionality
- Configurable stages and statuses
- Configurable document templates (Word, Excel, PDF, etc)
- Configurable email templates
- Tokenised email and document templates
- Branded email and document templates
- Drag and drop dashboard and report editor
- Interactive (drill down/filter) dashboards and reports
- Pre-built dashboards and reports
- Dashboard & report sharing
- Data export (Excel, Image, PDF, etc)
- Temporal data warehouse
- Geospatial visualisations
- Enterprise Reporting Connector (ERC)
- Configurable password policy
- Password blacklist validation
- Role & record-based security
- Single Sign-on
- Multi-factor Authentication (TOTP and Email)
- Advanced encryption (rest and in transit)
- IRAP and ISO 27001 certified
- GDPR & compliance with privacy principles
- Independent vulnerability & penetration testing
- Disaster recovery testing
- Load/performance testing
- ABR/ABN integration
- GrantConnect integration
- FMIS integration
- Document/records management integration
- ORCID integration
- Google+ integration
- Microsoft Teams integration
- DocuSign integration
- REST APIs & Webhooks
Download the Grant Management best practice guide
Working with Gartner, the world’s leading research & advisory company, we have developed a model for best practice grants management. Download it here.