An integrated system for complete grants and funding management
OmniStar Grants brings every stage of your grants lifecycle together in one secure, intuitive solution. Built for government agencies, charities, universities, research institutions and foundations, the grant management software provides the oversight and transparency leaders need to make informed decisions.
From pre-award planning to award administration and post-award reporting, OmniStar gives you complete control. Manage programmes, streamline processes and track outcomes with a powerful fund management solution designed to do it all; efficiently and confidently.
Trusted by industry leading organisations
Better outcomes for grant makers and greater value for grantees
Spend more time making a difference with smoother, more streamlined processes.
Target vs actual by indicator TargetActual
Outcome status
Make more confident decisions, backed by data
See the big picture and the tiniest details with powerful data visualisation.
Applications by month
Applications by program
Approval rate by program
Applications – drill down
Improve transparency and traceability
For consistent governance, compliance and uncompromising integrity.
Application submitted
Status updated from ‘Submitted’ to ‘Eligible’
Assessment panel review created
Status updated from ‘Eligible’ to ‘In review’
Data updated
Your guide through the entire grants journey
From ideation to closure, OmniStar Grants simplifies, protects and automates vital processes every step of the way. The OmniStar team has one primary goal: to provide the best grant management software available whilst reducing costs, streamlining the organisation, and enabling simplified management.
Design
Build programs, rounds and forms.
Approach
Publish the round and reach applicants.
Apply
Applicants submit online, from any device.
Assess
Score applications consistently.
Approve
Panels decide, every vote recorded.
Award
Agreements issued and signed online.
Administer
Payments and milestones on track.
Acquit
Reports in, funds reconciled.
Evaluate
Outcomes and impact, measured.
Efficient
Streamlined processes means no more juggling multiple systems or spreadsheets.
Flexible
Tailor grant applications based on the unique requirements of each opportunity.
Secure
Total transparency around assessment decisions, and strict contract and document version control.
Client testimonial
Grant solutions for your industry
Features
Efficiency
Grants processes
- End-to-end support – pre-award, award and post-award
- Supports all grant patterns, e.g. scholarship, competitive, non-competitive, research, infrastructure, environmental, educational, etc.
- Flexible finance management including in-kind, cash and funds requested
- Organisation representative view
- Integrated CRM
Application intake
- Open by invitation multi-stage grant rounds
- Grant guidelines and documentation
- Notifications and reminders
- Round availability (Open and close dates and times)
- Application form submission
- Invitation, sharing and collaboration
- Eligibility
Reviews & decisions
- Conflict of interest and non-disclosure agreements
- Online individual and bulk reviews and assessments
- Weighted and qualitative scoring
- Digital approvals and “What if” scenarios
- Bulk email and letter merge for outcome notification
- Panels and meetings
- Response tracking
Contracts & variations
- Contract document auto-generation, sharing & notification
- Online variation SmartForm
- Variation document auto-generation
- Contract management and digital approvals
- Document versioning
Payments & finance
- Full and partial payments
- Payment import and export
- Single/Multi-stage payment review and approval
- Refund/Recoupment of funds
- Purchase order tracking
Management & closure
- Progress, annual and final reports
- Acquittal reports
- Actual vs planned vs acquitted expenditure
- Outcome recording
- Report scheduling and automated reminders
- Report review and acceptance/approval
- Risk and issue management
Flexibility
User-defined fields & pages
- User-definable fields, lookups and validation rules
- Configurable home page & tiles
- Customisable pages
- Configurable labels and text
User-defined workflows & forms
- User-definable business rules
- Drag and drop workflow editor
- Customisable workflow steps
- Intuitive WYSIWYG SmartForm editor
- Pre-population, validation, branching logic and advanced functionality
- Configurable stages and statuses
User-defined templates
- Configurable document templates (Word, Excel, PDF, etc)
- Configurable email templates
- Tokenised email and document templates
- Branded email and document templates
Dashboard & reporting
- Drag and drop dashboard and report editor
- Interactive (drill down/filter) dashboards and reports
- Pre-built dashboards and reports
- Dashboard & report sharing
Data analytics
- Data export (Excel, Image, PDF, etc)
- Temporal data warehouse
- Geospatial visualisations
- Enterprise Reporting Connector (ERC)
Security
Security
- Configurable password policy
- Password blacklist validation
- Role & record-based security
- Single Sign-on
- Multi-factor Authentication (TOTP and Email)
- Advanced encryption (rest and in transit)
Certification & compliance
- IRAP and ISO 27001 certified
- GDPR & compliance with privacy principles
- Independent vulnerability & penetration testing
- Disaster recovery testing
- Load/performance testing
Reviews and decisions
- ABR/ABN integration
- GrantConnect integration
- FMIS integration
- Document/records management integration
- ORCID integration
- Google+ integration
- Microsoft Teams integration
- Europe PMC integration
- DocuSign integration
- REST APIs & Webhooks
- Centralised view of all email (inbound and outbound email)
Ready to book a demo?
Integrations
National Breast Cancer Foundation
The National Breast Cancer Foundation (NBCF) was able to streamline its three separate grants management systems into one user-friendly solution using OmniStar.
Read our resources
Government grant management software in Australia: A procurement checklist aligned with the CGRPs
Grant reporting explained: What it is and why it matters
Why CRMs are not grant management systems
Why effective grant management is important to successful funding programs
Managing grants efficiently is critical to ensuring the appropriate use of money, resulting in a positive community impact. To use funding most effectively, they need to be managed closely.
When to use a built-for-purpose grants management system
There are lots of systems that claim to be able to provide grant management capabilities. This article covers the considerations and common pitfalls when selecting other than a purpose-built grant management system.
5 effective best practices for grant project management
Managing resources efficiently, be it for projects or grants, is a complex task; however, when one implements best practices.
4 Effective grant making strategies
A grant-making strategy is a purpose-driven framework that enables grantors to design, implement, and evaluate their granting programs. The plan consists of information around the issues you want to address through your grant, your long-term goal, and the steps required to achieve them.
Overcoming Challenges in Grant Management: Best Practices for Local Government
Discover essential grant management best practices for local governments to improve efficiency, ensure compliance, and more.
Types of government grants explained: Which structure fits your program
Case studies
Soil CRC
Soil CRC implemented OmniStar Grants to boost performance, flexibility, adaptability and engagement.
SA Health
How SA Health standardised research ethics and governance across the state’s public health sector, replacing fragmented processes with a single, automated platform and improving operational efficiency by an estimated 40%.
The University of Queensland
OmniStar has enabled the University of Queensland (UQ) to integrate their ethics management system with other UQ systems of record, reducing the time spent on data entry during the ethics application process and enabling data linkage across systems.
Frequently asked questions
Both groups use the grant management platform. Funders run the programs. Applicants and recipients submit forms, track progress, and complete reporting.
Look for workflow automation, flexible forms, secure access controls, review management, contract tools, payment tracking, reporting, and data integrity.
Government agencies, universities, medical research institutes, foundations, and non-profit organisations.
Yes. OmniStar Grants supports the full lifecycle from intake to acquittal.
OmniStar uses SmartForms, eligibility checks, structured review stages, scoring, digital approvals, and full audit trails.
OmniStar Grants uses subscription-based pricing calculated per internal user. Pricing is tailored to the number of users. Contact us for a detailed quote based on your organisation's needs.
Non-profit organisations need clear workflows, transparent reporting, and secure data handling. OmniStar Grants provides a flexible grants management solution that fits these needs.
A scalable solution with strong automation and configurable workflows is essential. OmniStar Grants meets these needs through a robust, adaptable architecture.
Yes. OmniStar provides implementation services, system configuration, user onboarding, and ongoing technical support.
Grants management software reduces administrative burden through automation, improves transparency with audit trails and reporting, increases consistency across programs, and supports data-driven decision-making throughout the funding lifecycle.
Feature index
- End-to-end support – pre-award, award and post-award
- Supports all grant patterns, e.g. scholarship, competitive, non-competitive, research, infrastructure, environmental, educational, etc.
- Flexible finance management including in-kind, cash and funds requested
- Organisation representative view
- Integrated CRM
- Open by invitation multi-stage grant rounds
- Grant guidelines and documentation
- Notifications and reminders
- Round availability (Open and close dates and times)
- Application form submission
- Invitation, sharing and collaboration
- Eligibility
- Conflict of interest and non-disclosure agreements
- Online individual and bulk reviews and assessments
- Weighted and qualitative scoring
- Digital approvals and “What if” scenarios
- Bulk email and letter merge for outcome notification
- Panels and meetings
- Response tracking
- Contract document auto-generation, sharing & notification
- Online variation SmartForm
- Variation document auto-generation
- Contract management and digital approvals
- Document versioning
- Full and partial payments
- Payment import and export
- Single/Multi-stage payment review and approval
- Refund/Recoupment of funds
- Purchase order tracking
- Progress, annual and final reports
- Acquittal reports
- Actual vs planned vs acquitted expenditure
- Outcome recording
- Report scheduling and automated reminders
- Report review and acceptance/approval
- Risk and issue management
- User-definable fields, lookups and validation rules
- Configurable home page & tiles
- Customisable pages
- Configurable labels and text
- User-definable business rules
- Drag and drop workflow editor
- Customisable workflow steps
- Intuitive WYSIWYG SmartForm editor
- Pre-population, validation, branching logic and advanced functionality
- Configurable stages and statuses
- Configurable document templates (Word, Excel, PDF, etc)
- Configurable email templates
- Tokenised email and document templates
- Branded email and document templates
- Drag and drop dashboard and report editor
- Interactive (drill down/filter) dashboards and reports
- Pre-built dashboards and reports
- Dashboard & report sharing
- Data export (Excel, Image, PDF, etc)
- Temporal data warehouse
- Geospatial visualisations
- Enterprise Reporting Connector (ERC)
- Configurable password policy
- Password blacklist validation
- Role & record-based security
- Single Sign-on
- Multi-factor Authentication (TOTP and Email)
- Advanced encryption (rest and in transit)
- IRAP and ISO 27001 certified
- GDPR & compliance with privacy principles
- Independent vulnerability & penetration testing
- Disaster recovery testing
- Load/performance testing
- ABR/ABN integration
- GrantConnect integration
- FMIS integration
- Document/records management integration
- ORCID integration
- Google+ integration
- Microsoft Teams integration
- DocuSign integration
- REST APIs & Webhooks
- Centralised view of all email (inbound and outbound email)
Download the Grant Management best practice guide
Working with Gartner, the world’s leading research & advisory company, we have developed a model for best practice grants management. Download it here.