Your seamless research management solution

OmniStar offers a range of data management systems, including our research and grants funding tools. As industry leaders in providing innovative, simplified research management, our OmniStar Research system - backed by F1 Solutions, Australia’s leading technology team - is one that can transform the way your organisation operates.

If you’d like to enquire about OmniStar Research or book a demo with one of our data management experts, do not hesitate to get in touch with OmniStar today. A grants, research and ethics management platform and consultancy firm backed by a team of software engineers, we’re always happy to answer your questions.

The core modules include applications, projects, costing and pricing, ethics, governance, reporting, compliance, team management, dashboards, and data research management tools.

A research management system (RMS) is a comprehensive software solution that facilitates the efficient organisation, administration, and oversight of research projects. It streamlines processes such as proposal submission, project management, collaboration, compliance monitoring, and reporting. By centralising data and automating workflows, a research management system enhances productivity, improves data integrity, and enables better decision-making throughout the research lifecycle.

With OmniStar Research, you gain access to full-featured, automated, and user-friendly solutions that successfully manages, monitors and reports all aspects of your research project. Proper research data management is essential for storing, organising, and accessing research files. Without adequate management, the integrity and safety of your research can be severely compromised.

Streamline your research, decision making and monitoring with a research management platform that you can reply on. A sound research management tool enables seamless integration and simplified storing processes of important data. OmniStar Research empowers users to manage data, share relevant reports, and transform qualitative data and propriety subjective evaluation into quantitative measures for simplified analysis, safely and efficiently.

Yes. The solution supports diverse funding models, multiple funders, financial structures, and an array of research project types.

Research management software keeps all your applications, approvals, costing, compliance, contracts, reporting, and project data in one place. It reduces manual work and makes for reliable research management across the organisation.

Some of the most functions of a research management system include, but are not limited to:

• Streamlining administrative tasks and reducing paperwork.
• Enhancing collaboration and efficiency among researchers.
• Ensuring compliance with regulations and ethical standards.
• Maximising funding opportunities and managing grants.
• Simplifying research data management and organisation.
• Generating reports and analytics for tracking progress and impact.
• Providing customisation and scalability for diverse research needs.
• Offering a user-friendly interface for ease of use.
• Integrating with existing systems and tools.
• Providing ongoing support, training, and updates.

It uses SmartForms, business rules, digital approvals, reminders, and structured steps within the research management system.

The system automates submissions, reviews, approvals, contracts, milestones, and reporting. Your research administration software workflows are supported with clear structure and predictable steps.

Yes. Forms, workflows, validation rules, templates, and dashboards can all be configured to match organisational processes.

Yes. The system supports human research, animal research, governance reviews, biosafety, gene technology, and other compliance pathways using integrated research compliance software tools.

It maintains audit trails, controlled workflows, permissions, governance alignment, and accurate records. It integrates with institutional systems and supports required reporting frameworks.

• Proposal development and approval
• Pricing and costing
• Human, Animal ethics applications
• Compliance (e.g. Biosafety, gene technology)
• Governance - Site Specific Assessment
• HREA form (including export to ERM)
• Victorian Specific Module
• Low and negligible risk and high risk
• Integrated CRM

• Application/proposal form submission
• Amendments including tracked changes
• Versioning (form and document)
• Copy and form pre-population
• Funder integration and award process (ARC GMS integration)
• Rejoinder

• Chat-like review commentary and applicant feedback
• Attendance recording, iCal invitations & online meeting
• Pre-meeting reviews and Conflict of Interest
• Request for more information
• Recording of committee decisions
• Meeting agenda and minute auto-generation
• Committee management including role management

• User-definable business rules
• Drag and drop workflow editor
• Customisable workflow steps
• Intuitive WYSIWYG SmartForm editor
• Pre-population, validation, branching logic and advanced functionality
• Configurable stages and statuses

• Configurable password policy
• Password blacklist validation
• Role & record-based security
• Single Sign-on
• Multi-factor Authentication (TOTP and Email)
• Advanced encryption (rest and in transit)

• IRAP and ISO 27001 certified
• GDPR & compliance with privacy principles
• Independent vulnerability & penetration testing
• Disaster recovery testing
• Load/performance testing

• Progress, annual and final reports
• Adverse events/Safety reports
• Report scheduling and automated reminders
• Report review and acceptance/approval

• Approval certificate generation including approved document list
• Conditional approval
• Digital decisions (full committee and executive level) & out-of-session approvals
• Approved animal numbers
• Facility management

• Multiple contracts, subcontracts, and associated milestones
• Contract document auto-generation, sharing & notification
• Online variation SmartForm
• Variation document auto-generation
• Contract management and digital approvals
• Document versioning

• Drag and drop dashboard and report editor
• Interactive (drill down/filter) dashboards and reports
• Pre-built dashboards and reports
• Dashboard & report sharing

• Data export (Excel, Image, PDF, etc)
• Temporal data warehouse
• Geospatial visualisations
• Enterprise Reporting Connector (ERC)

• Research team including school and faculty, career disruption, expertise and publication data
• Support for Higher Education Research Data Collection (HERDC) requirements
• Coding systems (e.g., ANZSRC codes) and classifications
• Invitation, sharing and collaboration
• Concurrent form editing and viewing

• Pricing/costing and budgeting
• Capture and manage complex funding structures, including multiple funders, currencies, and financial codes
• Capture and track award amounts
• Full and partial payments
• Payment import and export
• Single/Multi-stage payment review and approval
• Purchase order tracking

• HR integration
• Animal species integration
• Document/records management integration
• ABR/ABN integration
• Funder (ARC) integration
• FMIS integration
• ORCID integration
• Google+ integration
• Microsoft Teams integration
• Publications integration
• DocuSign integration
• REST APIs & Webhooks