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Streamline Grant Administration Processes with OmniStar Grant Management Software for Local Government Councils
At OmniStar, we understand the challenges councils face in managing grants. Applying consistent governance across grant applications, while tracking the status and obligations of awarded grants can be time‑consuming and complex. Added to this is the need to remain compliant with State and Commonwealth grant rules and principles.
OmniStar Grants is purpose‑built to support local council operations, providing a consistent, structured approach to grant management that reduces administrative burden and delivers reliable outcomes.
Our local government grant management process streamlines the end‑to‑end grants process by enabling you to:
- Centralise all grant information, both funding received and funding distributed,in one accessible system
- Automate eligibility checks, assessments, and approval workflows
- Track project milestones, deliverables, and payments in real time
- Maintain ongoing compliance with State and Commonwealth regulations
- Generate accurate, up‑to‑date reports for internal and external stakeholders
- Improve collaboration and visibility across departments
The Dual Nature of Local Government Grant Management
Local councils come up against a unique challenge; they administer outgoing grants to local organisations while managing incoming funding from state and Commonwealth bodies. This dual responsibility often means administrative strain, especially when using disconnected systems or outdated spreadsheets.
OmniStar government grant software simplifies the complexity. Designed for local governments, it brings both functions together in a single integrated solution. Councils can configure separate workflows, reporting structures and compliance requirements for each grant type supporting efficient, end‑to‑end grant management that works the way it’s meant to.
200,000+
Grants & projects managed
58.4B+
Funds administered
260,000+
Applications submitted
4.2M+
Documents managed
525,000+
OmniStar users
Why Choose OmniStar?
Managing both incoming and outgoing grants creates significant administrative pressure for councils, particularly when information is spread across disconnected systems. The result is duplicated effort, limited visibility and even greater risk around compliance and reporting.
Developed through nearly two decades of collaboration with Australian councils and government bodies, OmniStar brings these processes together into a single, purpose-built platform. It simplifies how grant programs are managed end-to-end. Our goal is always the same; to reduce manual work, improve oversight and ensure consistent governance across all activities.
By taking the hard work out workflows, centralising data and supporting compliance requirements, OmniStar is the software that helps grant administrators reduce administrative burden, maintain accountability and take control of growing grant volumes.
Proven solutions for local government
Our grant software delivers essential capabilities:
Application Management
Streamlined submission and assessment processes
Financial Control
Complete tracking of funding allocation and acquittals
Compliance Tools
Built-in checks against State and Commonwealth requirements
Progress Tracking
Real-time monitoring of milestones and outcomes
Reporting Systems
Comprehensive insights into application status, approvals and program performance
Document Control
Secure storage and version control of documentation
Track Every Grant Obligation Across Incoming and Outgoing Programs
Grant tracking is a big part of meeting milestones, deadlines and compliance obligations. Poor tracking often means missed acquittals, audit exposure and unwanted accountability issues with ratepayers.
OmniStar’s grant tracking software is for governments looking for real-time visibility into active grants. Automated notifications, escalation triggers and streamlined integration into reporting requirements mean no obligation is missed, for smooth, stress-free reporting for state and Commonwealth funders. Whether incoming or outgoing, keep track of everything using a single centralised dashboard.
Powerful Management Tools for Grant Administrators
Our grant management software for local council teams provides:
SmartForm Technology
Configurable forms that accelerates data entry and ensures completeness
Workflow Automation
Streamlined processes that reduce manual tasks
Payment Management
Automated milestone tracking and acquittals that works with your finance system
Collaboration Tools
Enhanced communication across teams and departments
Program Analytics
Detailed reporting on progress, outcomes and impact
Break Down Silos Across Council Departments
Council grant administration needs input from multiple departments. Grant teams, finance, legal, and elected officials all play their part, so poor communication can bring delays, duplicated work or compliance risks.
Collaboration sits at the heart of our grant management software for local government. Keep work flowing with shared dashboards, role-based access and automated workflow routing. With OmniStar, departments have full access to the real-time data they need, exactly when they need it.
Our story
End-to-End Grant Management Software for Local Government
OmniStar Grants delivers essential tools councils need to manage successful grant programs:
Program Design and Application Management
Our grant management platform streamlines program setup and application processes for both incoming and outgoing funding. From defining eligibility criteria to managing submissions, OmniStar automates workflows while maintaining proper controls. The system helps you design grant programs, manage applications, and coordinate assessment panels quickly and efficiently.
Project and Payment Management
Take control of your grant programs with comprehensive management tools. Track milestones, manage variations, and monitor outcomes effectively. OmniStar schedules progress reports and manages payment acquittals automatically, ensuring proper oversight of grant funds throughout the project lifecycle.
Scale Your Grant Programs, not Your Admin
As councils expand their grant programs, handling larger volumes and more complex agreements quickly becomes challenging. Traditional grant management software for local governments tends to struggle with growing as they do, but OmniStar does things differently.
With our grant tracking software, governments can access configurable workflows, SmartForms and automation. Handle more grants without the extra administrative burden; no system reconfigurations, no additional resources needed.
Compliance and Reporting
Our grant software maintains detailed records of all program activities, generates audit logs, and produces comprehensive reports. From financial acquittals to outcome reporting, OmniStar ensures you can demonstrate proper management of community funds.
Meet State and Commonwealth Compliance
Figuring out the complex landscape of regulations from different funding bodies is no easy task. OmniStar’s grant management software takes the stress out of compliance. Get automated tools that generate audit-ready reports and manage acquittals, so all your state and Commonwealth requirements are met.
Thanks to role-based access controls and detailed audit logs, councils are able to maintain transparency and accountability without risk of compliance errors or funding clawbacks.
Security and Integration
Our grant management software for local governments prioritises:
- Data Security: IRAP-assessed and ISO 27001-certified software, infrastructure and encrypted storage
- Access Control: Role-based permissions and comprehensive audit logging
- System Integration: Effortlessly connects with council finance and records management systems
- Authentication: Council-aligned SSO and MFA options
- Compliance: Confidently adhere to Commonwealth and State grant rules and principles
The ability to customise the OOTB functionality of the system to align to our specific grant program processes and framework. Pre-award functionality provides for easy and efficient application submission.
Amanda Senior Project Officer Department of Resources QueenslandGovernment Grant Software for Real-World Community Impact
Compliance with funding regulations is essential, but it isn’t everything. Councils are now expected to show the real-world impact their grant programs have. OmniStar’s grant management software includes powerful Program Analytics tools, so councils have what they need to track and report on the outcomes of funded programs. These insights are invaluable, providing data for both internal stakeholders and external funders that prove grant funds are doing what they set out to.
Ready to Transform Your Grant Administration?
Improve your grantmaking strategy with our robust end-to-end platform. Get in touch with us today to discover how you can benefit from OmniStar's grant management software for local governments.
Revolutionise your grantmaking strategy with a robust end-to-end platform designed for local governments and councils.
Get in touch today to see how OmniStar Grants streamlines grant administration, helping to improve compliance and reduce the burden of managing multiple funding streams.