Transition from SGT Made Easy
With Symplectic Grant Tracker retiring on 31 December 2026, your institution needs a research management platform that does more than replace SGT - it needs one that propels your research administration forward. OmniStar delivers exactly that: a comprehensive solution for grants and ethics applications with enhanced functionality that SGT users have been requesting for years. Our proven migration pathways ensure your data, workflows, and configurations transfer seamlessly, turning a necessary transition into an opportunity for transformation.
Proven Migration Experience, Built In
OmniStar is a powerful grant management platform that understands where you’re coming from. We've successfully guided numerous institutions through transitions from legacy systems like Symplectic Grant Tracker, ensuring data integrity, and workflow continuity. Most importantly, our migrations to result in minimal disruption to your grants programs for applicants/grantees and grant administrators alike.
With OmniStar, migration isn’t an afterthought; it’s a key part of how we deliver a seamless onboarding and set you up for enhanced outcomes. From data mapping to go-live, we support you with people who’ve done this before, and done it well.
Symplectic to OmniStar Migration Feature Mapping
This feature mapping provides a general guide on the transition from Symplectic Grant Tracker to OmniStar Grants. It demonstrates our commitment to preserving your core functionality while delivering significant enhancements.
Area | Symplectic GT | OmniStar Equivalent | Migration Notes |
|---|---|---|---|
Applications & Submissions | Form designer with conditional sections | SmartForm builder with conditional pages, formula fields, pre-population, auto-save | We rebuild your forms with enhanced logic and seamless branding integration |
Review Panels | Multi-stage reviews, expert evaluations, panel scoring | Multi-stage reviews, weighted scoring, bulk decisions, configurable panels | We replicate your existing workflows and decision logic |
Workflows | Admin-controlled stages | Drag-drop Workflow Designer with 185+ nodes including status logic and notifications | We transform your workflows into visual, intelligent processes |
Reviewer Roles & Conflicts | External/internal reviewer profiles, COI checks, declarations | Reviewer assignments, NDAs, conflict-of-interest flags, scoring modes | Reviewer data mapped, and role structures preserved |
Grants Programs / Calls | Public or private rounds with eligibility filters | Program/round configuration with eligibility logic and security permissions | Rounds replicated with matching access controls |
Documents | Attached to applications and reviews; limited preview tools | Centralised document manager with inline previews, tagging, and versioning | All files imported and attached to correct records |
Contracts & Award Letters | Auto-generation, with amendment management | Tokenised templates, version control, automated triggers for agreements | Existing templates converted; audit trail retained |
Payment Management | Scheduled, milestone-based, or claims-based | Full FMIS integration, partial/recoup/refund payments, and payment approvals | Financial models reviewed and matched to new payment modes |
Reports | Project-specific exports, PDF/CSV format | Role-based dashboards, geospatial maps, time-series warehouse, Excel/XML/PDF outputs | Reports can be rebuilt and expanded with drag-and-drop tools |
APIs & Integrations | ORCID, CSV exports, basic public API | REST API, ORCiD, PubMed, DocuSign, FMIS, webhooks | Integrations remapped or re-authenticated with support |
Security & Access | Role-based access, audit trails | ISO 27001 certification, MFA, SSO, comprehensive audit systems, GDPR compliant | We enhance your security to government standards while preserving your access structure |
User Training | Forums, guides, webinars | In-system tutorials, live Q&A, guided walkthroughs, dedicated CSM, extensive documentation in Wiki, AI-supported help system. | Post-migration support exceeds previous baseline |
Migration Pathways Designed for You
Platform Migration (like-for-like)
Fast-track replacement of Symplectic with minimal disruption.
- Rapid setup & go-live
- Preserves your existing processes while enhancing performance
- Sequenced to suit grant cycles
Hybrid Migration (Client-led with Support)
We guide your critical programs while empowering your team to lead the rest. Perfect for teams who want independence with expert support.
- “White glove” guidance during initial migration
- We train your admins to gain config skills for long-term control
- Budget-conscious for large portfolios
Transformational Migration
Redesign your processes to maximize OmniStar's advanced capabilities. Ideal for organisations ready to transform their grant management strategy.
- Optimise workflows, reviews, reporting, and post-award processes for enhanced impact
- Multi-round submissions, collaborative tools, smarter reviews
- Co-designed with your stakeholders
Schedule Your Migration Consultation
Frequently asked questions
We have a standard migration approach that allows for repeatable and automated migration of data from Symplectic Grant Tracker to OmniStar. Historical and current records are migrated along with documents and other pertinent information to allow you to adhere to compliance and audit requirements whilst still being able to effectively and efficiently manage grants in OmniStar. Our specialists map your data structure to ensure seamless transfer of grant records, applications, reviews, and other relevant configuration. The entire process follows government-certified security protocols to protect your sensitive data throughout the migration.
Deployment can be as quick as 4 weeks, though timing depends on the size and complexity of your system setup. Most organisations go live within 4-12 weeks, depending on your chosen migration pathway and organisational requirements. We design our timeline around your grant cycles to ensure zero disruption to active funding rounds. Throughout the process, we provide regular updates and work closely with your team to ensure you're confident and ready for a successful launch.
Absolutely. We replicate your forms, workflows, and approval processes whilst taking advantage of OmniStar's advanced capabilities. Your application forms are rebuilt in our SmartForm builder with improved conditional logic, auto-save, and mobile display (responsive design). Workflows transform into visual, intelligent processes using our drag-and-drop designer with 185+ available automation steps. Our goal is to ensure that the end result is as familiar as possible whilst taking advantage of new and improved features and functionality.
Yes, extensively. OmniStar's flexibility lets you configure automated notifications, tailor message templates with your branding, and set intelligent reminders based on deadlines or user actions. Our drag-and-drop dashboard and report designer creates personalised analytics and real-time dashboards with interactive charts, geospatial mapping, and time-series analysis. You can export to Excel, PDF, or XML and schedule automated report distribution.
We provide comprehensive support to ensure your long-term success with OmniStar. Every client receives a dedicated Customer Success Manager, access to our 800+ article Wiki library, and personalised training tailored to your specific system configuration. Our Support team provides prompt technical assistance via phone, email, or our support portal. You'll also benefit from:
- Configurable in-system tutorials that adapt to your needs
- Regular training sessions covering SmartForms, workflows, and reporting
- Quarterly business reviews and optimisation recommendations
- Access to our user community for peer networking and best practices
We view go-live as the beginning of our partnership. Your success drives our success and we're committed to supporting your evolving needs and helping you maximise your impact.