An integrated system for complete grants and funding management
OmniStar Grants brings every stage of your grants lifecycle together in one secure, intuitive solution. Built for government agencies, charities, universities, research institutions and foundations, it provides the oversight and transparency leaders need to make informed decisions.
From pre-award planning to award administration and post-award reporting, OmniStar gives you complete control. Manage programmes, streamline processes and track outcomes with a powerful fund management solution designed to do it all; efficiently and confidently.
Trusted by industry leading organisations
A grants management system that delivers better outcomes for grant makers and greater value for grantees
Spend more time making an impact with smoother and streamlined processes using our grants management system.
Make more confident decisions, backed by data
See the big picture and the tiniest details with powerful data visualisation.
Grant management software that improves transparency and traceability
Discover grant management software for consistent governance, compliance, and uncompromising integrity.
An online grant management system that guides you at every step of your grants journey
From ideation to closure, OmniStar Grants simplifies, protects and automates vital processes every step of the way. The OmniStar team has one primary goal: to provide the best grant management system available whilst reducing costs, streamlining the organisation, and enabling simplified management.
Pre and post award
Pre-award
Application intake, eligibility checks, collaboration, structured reviews, conflict checks, transparent scoring, and automated recommendations.
Award
Digital approvals, contract generation, notifications, milestones, variations, payments, and budgeting tools.
Post-award
Progress reports, acquittals, outcome tracking, financial reconciliation, dashboards, and program closure.
Efficient
Streamlined processes means no more juggling multiple systems or spreadsheets.
Flexible
Tailor grant applications based on the unique requirements of each opportunity.
Secure
Total transparency around assessment decisions, and strict contract and document version control.
Client testimonial
Grant solutions for your industry
Features
Efficiency
Grants processes
- End-to-end support – pre-award, award and post-award
- Supports all grant patterns, e.g. scholarship, competitive, non-competitive, research, infrastructure, environmental, educational, etc.
- Flexible finance management including in-kind, cash and funds requested
- Organisation representative view
- Integrated CRM
Application intake
- Open by invitation multi-stage grant rounds
- Grant guidelines and documentation
- Notifications and reminders
- Round availability (Open and close dates and times)
- Application form submission
- Invitation, sharing and collaboration
- Eligibility
Reviews & decisions
- Conflict of interest and non-disclosure agreements
- Online individual and bulk reviews and assessments
- Weighted and qualitative scoring
- Digital approvals and “What if” scenarios
- Bulk email and letter merge for outcome notification
- Panels and meetings
- Response tracking
Contracts & variations
- Contract document auto-generation, sharing & notification
- Online variation SmartForm
- Variation document auto-generation
- Contract management and digital approvals
- Document versioning
Payments & finance
- Full and partial payments
- Payment import and export
- Single/Multi-stage payment review and approval
- Refund/Recoupment of funds
- Purchase order tracking
Management & closure
- Progress, annual and final reports
- Acquittal reports
- Actual vs planned vs acquitted expenditure
- Outcome recording
- Report scheduling and automated reminders
- Report review and acceptance/approval
- Risk and issue management
Flexibility
User-defined fields & pages
- User-definable fields, lookups and validation rules
- Configurable home page & tiles
- Customisable pages
- Configurable labels and text
User-defined workflows & forms
- User-definable business rules
- Drag and drop workflow editor
- Customisable workflow steps
- Intuitive WYSIWYG SmartForm editor
- Pre-population, validation, branching logic and advanced functionality
- Configurable stages and statuses
User-defined templates
- Configurable document templates (Word, Excel, PDF, etc)
- Configurable email templates
- Tokenised email and document templates
- Branded email and document templates
Dashboard & reporting
- Drag and drop dashboard and report editor
- Interactive (drill down/filter) dashboards and reports
- Pre-built dashboards and reports
- Dashboard & report sharing
Data analytics
- Data export (Excel, Image, PDF, etc)
- Temporal data warehouse
- Geospatial visualisations
- Enterprise Reporting Connector (ERC)
Security
Security
- Configurable password policy
- Password blacklist validation
- Role & record-based security
- Single Sign-on
- Multi-factor Authentication (TOTP and Email)
- Advanced encryption (rest and in transit)
Certification & compliance
- IRAP and ISO 27001 certified
- GDPR & compliance with privacy principles
- Independent vulnerability & penetration testing
- Disaster recovery testing
- Load/performance testing
Reviews and decisions
- ABR/ABN integration
- GrantConnect integration
- FMIS integration
- Document/records management integration
- ORCID integration
- Google+ integration
- Microsoft Teams integration
- Europe PMC integration
- DocuSign integration
- REST APIs & Webhooks
Ready to book a demo?
Integrations
National Breast Cancer Foundation
The National Breast Cancer Foundation (NBCF) was able to streamline its three separate grants management systems into one user-friendly solution using OmniStar.
Read our resources
Grant reporting explained: What it is and why it matters
Types of government grants explained
Why Effective Grant Management is Important to Successful Funding Programs
Managing grants efficiently is critical to ensuring the appropriate use of money, resulting in a positive community impact. To use funding most effectively, they need to be managed closely.
How to Build an Efficient Grants Management Process
An efficient grant management process transforms how your organisation handles funding - from application intake through final impact reporting. It's about creating seamless workflows, centralising information, and empowering stakeholders at every stage of the funding lifecycle.
Choosing the right grants management software can transform how your organisation handles funding applications, reviews, and ongoing project management.
Why CRMs are not grant management systems
CRM’s are built for a different domain requirement (than GMS). They are built for industry sectors such as Sales, Services and Marketing to manage customer relationships. Avoid making a costly mistake by trying to twist a CRM into a grant management system!
What is the grant management lifecycle? Key steps involved
Grant management is often complex and lengthy. A well-designed plan will simplify the grant management process and ensure a successful grant distribution.
The use of research in grant-making
Majority of grant-making organisations that aim to make a long-lasting impact and are working towards solving the real, complex community problems rely on rich, high-quality research for their decision-making.
How to manage grantor grantee relationships
The better the quality of the grantor grantee relationship the better is the engagement in the grant management process. Find out how you can improve your relationship with your grantees.
Case studies
The University of Sydney (USYD)
USYD selected OmniStar Grants as their innovations platform to administer and manage their ethics program.
NRM South
OmniStar has provided NRM South with a comprehensive Research and Project Management System to improve quality, efficiency, and reporting of project activities.
Siemens Healthineers
OmniStar is providing Siemens Healthineers with a modern and flexible solution for grants management that will grow with their business and make compliance with audit requirements more efficient.
Frequently asked questions
Both groups use the system. Funders run the programs. Applicants and recipients submit forms, track progress, and complete reporting.
Look for workflow automation, flexible forms, secure access controls, review management, contract tools, payment tracking, reporting, and data integrity.
Government agencies, universities, medical research institutes, foundations, and non-profit organisations.
Yes. OmniStar Grants supports the full lifecycle from intake to acquittal.
OmniStar uses SmartForms, eligibility checks, structured review stages, scoring, digital approvals, and full audit trails.
OmniStar Grants uses subscription-based pricing calculated per internal user. Pricing is tailored to the number of users. Contact us for a detailed quote based on your organisation's needs.
Non-profit organisations need clear workflows, transparent reporting, and secure data handling. OmniStar Grants provides a flexible grants management solution that fits these needs.
A scalable solution with strong automation and configurable workflows is essential. OmniStar Grants meets these needs through a robust, adaptable architecture.
Yes. OmniStar provides implementation services, system configuration, user onboarding, and ongoing technical support.
Grants management software reduces administrative burden through automation, improves transparency with audit trails and reporting, increases consistency across programs, and supports data-driven decision-making throughout the funding lifecycle.
Feature index
• End-to-end support – pre-award, award and post-award
• Supports all grant patterns, e.g. scholarship, competitive, non-competitive, research, infrastructure, environmental, educational, etc.
• Flexible finance management including in-kind, cash and funds requested
• Organisation representative view
• Integrated CRM
- Open by invitation multi-stage grant rounds
- Grant guidelines and documentation
- Notifications and reminders
- Round availability (Open and close dates and times)
- Application form submission
- Invitation, sharing and collaboration
- Eligibility
- Conflict of interest and non-disclosure agreements
- Online individual and bulk reviews and assessments
- Weighted and qualitative scoring
- Digital approvals and “What if” scenarios
- Bulk email and letter merge for outcome notification
- Panels and meetings
- Response tracking
- Contract document auto-generation, sharing & notification
- Online variation SmartForm
- Variation document auto-generation
- Contract management and digital approvals
- Document versioning
- Full and partial payments
- Payment import and export
- Single/Multi-stage payment review and approval
- Refund/Recoupment of funds
- Purchase order tracking
- Progress, annual and final reports
- Acquittal reports
- Actual vs planned vs acquitted expenditure
- Outcome recording
- Report scheduling and automated reminders
- Report review and acceptance/approval
- Risk and issue management
- User-definable fields, lookups and validation rules
- Configurable home page & tiles
- Customisable pages
- Configurable labels and text
- User-definable business rules
- Drag and drop workflow editor
- Customisable workflow steps
- Intuitive WYSIWYG SmartForm editor
- Pre-population, validation, branching logic and advanced functionality
- Configurable stages and statuses
- Configurable document templates (Word, Excel, PDF, etc)
- Configurable email templates
- Tokenised email and document templates
- Branded email and document templates
- Drag and drop dashboard and report editor
- Interactive (drill down/filter) dashboards and reports
- Pre-built dashboards and reports
- Dashboard & report sharing
- Data export (Excel, Image, PDF, etc)
- Temporal data warehouse
- Geospatial visualisations
- Enterprise Reporting Connector (ERC)
- Configurable password policy
- Password blacklist validation
- Role & record-based security
- Single Sign-on
- Multi-factor Authentication (TOTP and Email)
- Advanced encryption (rest and in transit)
- IRAP and ISO 27001 certified
- GDPR & compliance with privacy principles
- Independent vulnerability & penetration testing
- Disaster recovery testing
- Load/performance testing
- ABR/ABN integration
- GrantConnect integration
- FMIS integration
- Document/records management integration
- ORCID integration
- Google+ integration
- Microsoft Teams integration
- DocuSign integration
- REST APIs & Webhooks
Download the Grant Management best practice guide
Working with Gartner, the world’s leading research & advisory company, we have developed a model for best practice grants management. Download it here.