Your most powerful grants management solution

Grant management is the process of overseeing and organising the process of grant funding. Managing grant funds encompasses every part of a grant’s lifecycle, from pre-award research through to post-award grant conclusion. A successful and seamless grant process is a key organisational component for both the grantor and the grantee.

Grant management is an organisational system that streamlines the process of managing grant funds. Whether it be from a local council giving out grants to restore a local wetland to a large government organisation giving out grant money to assist with critical medical research, comprehensive grant management is the key to seamless rollout.

When managing grant funds, you do not need to use spreadsheets, calendars, drop boxes, and manual tracking systems. Working with a grant management system, you are able to rely on a comprehensive system that will safely, reliably, and efficiently manage all aspects of a grant. Other benefits to consider when working with our grant management system include managing vital grant information, tracking grant performance, and managing compliance.

Operating with a grant management system is critical to successfully organising vital grant information, data, and communication between the grant maker and the grant seeker. In essence, grant management systems will enhance the process, ensuring that the project runs smoothly.

Grant management systems are also essential for measuring and tracking grant performance. On either side of the grant, using quality software or a grant management system allows you to monitor progress consistently and maintain a level of organisation. It’s important to monitor all stages of the grant process, pre-award, during, and post-award. This allows for seamless operation and any corrective actions where necessary. OmniStar Grants enables you to do just that.

Compliance with current and relevant legislation around grants and grants reporting is a key aspect of grant management. Do not waste time trying to manage your own grant compliance – work with our grant management system instead. OmniStar Grants works to ensure all ethics and compliance requirements are upheld for both the grant maker and grant seeker.

Yes, we cover the entire grants life-cycle, from pre-award all the way through to post-award.

OmniStar has a variety of features that support program budgeting. This includes two different methods of accruing and acquitting budgets, a multi-tiered program hierarchy and the ability to allocate budgets to programs.

Absolutely. OmniStar is designed to be self-service. Users are able to check the status of their application. The statuses and associated notes and feedback are able to be defined by the end-user.

• End-to-end support – pre-award, award and post-award
• Supports all grant patterns, e.g. scholarship, competitive, non-competitive, research, infrastructure, environmental, educational, etc.
• Flexible finance management including in-kind, cash and funds requested
• Organisation representative view
• Integrated CRM

• Open by invitation multi-stage grant rounds
• Grant guidelines and documentation
• Notifications and reminders
• Round availability (Open and close dates and times)
• Application form submission
• Invitation, sharing and collaboration
• Eligibility

• Conflict of interest and non-disclosure agreements
• Online individual and bulk reviews and assessments
• Weighted and qualitative scoring
• Digital approvals and “What if” scenarios
• Bulk email and letter merge for outcome notification
• Panels and meetings
• Response tracking

• Contract document auto-generation, sharing & notification
• Online variation SmartForm
• Variation document auto-generation
• Contract management and digital approvals
• Document versioning

• Full and partial payments
• Payment import and export
• Single/Multi-stage payment review and approval
• Refund/Recoupment of funds
• Purchase order tracking

• Progress, annual and final reports
• Acquittal reports
• Actual vs planned vs acquitted expenditure
• Outcome recording
• Report scheduling and automated reminders
• Report review and acceptance/approval
• Risk and issue management

• User-definable fields, lookups and validation rules
• Configurable home page & tiles
• Customisable pages
• Configurable labels and text

• User-definable business rules
• Drag and drop workflow editor
• Customisable workflow steps
• Intuitive WYSIWYG SmartForm editor
• Pre-population, validation, branching logic and advanced functionality
• Configurable stages and statuses

• Configurable document templates (Word, Excel, PDF, etc)
• Configurable email templates
• Tokenised email and document templates
• Branded email and document templates

• Drag and drop dashboard and report editor
• Interactive (drill down/filter) dashboards and reports
• Pre-built dashboards and reports
• Dashboard & report sharing

• Data export (Excel, Image, PDF, etc)
• Temporal data warehouse
• Geospatial visualisations
• Enterprise Reporting Connector (ERC)

• Configurable password policy
• Password blacklist validation
• Role & record-based security
• Single Sign-on
• Multi-factor Authentication (TOTP and Email)
• Advanced encryption (rest and in transit)

• IRAP and ISO 27001 certified
• GDPR & compliance with privacy principles
• Independent vulnerability & penetration testing
• Disaster recovery testing
• Load/performance testing

• ABR/ABN integration
• GrantConnect integration
• FMIS integration
• Document/records management integration
• ORCID integration
• Google+ integration
• Microsoft Teams integration
• DocuSign integration
• REST APIs & Webhooks