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Flexible Grant Management -

OmniStar Grants

Do you manage parts of the grants lifecycle through various systems and spreadsheets? Stop wasting time trying to track down information or performing the same repetitive tasks again and again. Work with the best grant management system to streamline the process of managing and organising grant funds and contracts.

Proven in small and large environments and able to be set up in days, OmniStar Grants provides immediate benefits out of the box. Our grant management system empowers grant givers and seekers to spend their time making a difference, rather than chasing information.

Maximise outcomes, increase accountability and achieve your performance objectives with our leading grant management system.

Following best practices in grant management

Working with Gartner, the world’s leading research and advisory company, we have developed a best practice guide to grants management. Out of the Box, OmniStar aligns with this model, supporting application submission through to acquittal and project closure, ensuring compliance along the way. Whether you are a government agency, private funder, SME or not-for-profit, OmniStar sets the standard for how grants systems should support grant management processes.

Key features & benefits of our grant platform

OmniStar Grants is a highly configurable, software-as-a-service (SaaS) platform built specifically for managing grants in and beyond. Our platform has evolved in consultation with industry professionals over the last 15 years to ensure that it meets the requirements of all grants giving and receiving organisations.

With configurable features and a powerful user-centred workflow, OmniStar Grants is a grant management system that provides a new level of performance and automation across the grant and contract lifecycle. OmniStar Grants has been developed for grantors and grantees to provide a online grant management solution. Providing the best grant management system benefits that software can give one organisation.

OmniStar Grants streamlines the process of grant applications, approvals, communication and organisation. From conception to application, submission and evaluation, through to grant awarding, progress monitoring and receiving deliverables to project variation and finalisation, the OmniStar Grants solution is with you every step of the way. And when your needs change, OmniStar Grants changes with you.

Your guide through the entire grants journey

From ideation to closure, OmniStar Grants simplifies, protects and automates vital processes every step of the way. The OmniStar team has one primary goal: to provide the best grant management system available whilst reducing costs, streamlining the organisation, and enabling simplified management.

Grants Journey

Key steps involved in the Grants Management Process

OmniStar Grants manages the key steps involved in the grants process – from streamlining the administration work required in the pre-award stage, to finalising the grant agreement in the award stage and then followed by reporting on the project throughout the post-award stage.

Below is a breakdown of how our grant management platform can help with fund and budget management, accounting tasks, grant applications, reporting and analytics, admin tasks and more.

Funding Announcement

The grantor announces the funding, which includes information about the funding amount, eligibility criteria, and application deadline

Application Preparation

The grantee (individual, organisation, non-profit or institution) prepares the grant application, ensuring it meets all the eligibility and selection criteria outlined in the grant guidelines.

Application Submission

The grantee applies by the deadline, typically through an online portal or by mail.

Application Review

The grantor reviews the applications for eligibility and selection criteria. A review panel made up of experts in the relevant field may evaluate the proposals based on specific criteria.

Selection Notification

The grantor notifies the successful grantee(s) and may also provide feedback to unsuccessful applicants.

Grant Agreement

The grantor prepares a grant agreement outlining the terms and conditions of the funding. The grantee may negotiate some of the terms and must agree to the terms before receiving the funds.

Payment Schedule

The grantor sets out a payment schedule, including milestones or progress reporting requirements.

Funds Disbursement

The grantor disburses the funds to the grantee, usually through electronic transfer to a designated bank account.

Reporting and Compliance

The grantee is responsible for meeting the reporting requirements outlined in the grant agreement. This includes regular progress reports and financial reports, as well as ensuring compliance with all relevant laws, regulations, and standards.

Monitoring and Evaluation

The grantor may monitor and evaluate the grantee's progress towards meeting the goals outlined in the grant agreement and may require additional reporting or site visits to assess progress.


Once the grant period ends, the grantee must submit a final report and return any unused funds. The grantor conducts a final review and may require an audit of the grantee's financial records.

OmniStar Grants can assist both grantors and grantees throughout the grant process, from announcing the funding opportunity to disbursing the funds and monitoring progress towards achieving the goals of the grant. Harness the power of OmniStar. Book a demo today.

Streamlining grant creation for grant makers

When it comes to managing grant funds, there is great complexity in designing and opening rounds for submission, and that’s before the grants are even announced. The administrative issues only compound as the grants process continues. OmniStar Grants integrates every part of the grants making process to simplify, smooth out and inform each step. Without complicating the process, OmniStar Grants allows grant makers to tailor grant applications based on the unique requirements of each opportunity, ensuring that they are exposed to the right opportunities. Simplify grant management with our grant management software today.

Making applications easier for grant seekers

Applications are a fact of life for grants seekers and for most, it is not an enjoyable part of their role. OmniStar Grants simplifies this process and many others, removing pain points and enabling transparency around assessment decisions, automating previously time-consuming processes, ensuring strict contract and document version control, assisting in project set-up, and more. As a grant seeker, our grant management software takes care of the laborious processes while you focus on delivering your mission. Working with our grant management system, seeking and managing grant funds has never been so simple.

OmniStar Grants enables renewable energy amalgamation

In 2012, government-funded organisations involved in renewable energy projects were combined into the Australian Renewable Energy Agency (ARENA). Its mission was to make renewable energy solutions more affordable and increase their uptake. ARENA needed a streamlined, flexible and adaptable system to manage a wide range of grants and projects and to inform vital decisions. The answer was in OmniStar Grants, providing a complete grant management system, hosted and managed as a Software as a Service.

Join an international grant management community

Collaborate with other like-minded grant professionals and share ideas on grant management. All OmniStar clients are provided membership to the Grant Professionals Association (GPA), free of charge. We are a corporate partner of the GPA – it is our way of constantly boosting, via education, collaboration and innovation, a vital sector.

OmniStar Grants: Architecture & Design Principles

OmniStar Grants is a comprehensive grant management solution designed to cater to the specific needs of grantors and grantees in Australia. With its purpose-built granting platform, OmniStar Grants streamlines the entire grant lifecycle from pre-award to post-award. It offers a customisable grant management system with preconfigured features to manage grant workflows, including grant application management, grant tracking, grant financial management, grant fund management, and grant budget management.

OmniStar Grants supports multiple industries, including research in medical institutions, agriculture, universities, sports, scholarships and more.

With its grant management software, OmniStar Grants ensures complete transparency and accountability in grant administration. It enables easy grant reporting, grant program management, and contract life cycle management. It also provides a grant tracking database that captures all grant activities, decisions, and reasoning, promoting transparency and accountability in a way only a grant management system can.

OmniStar Grants is a cost-effective grant management system with predictable license fees, making it a grant management platform of choice for many grantors and grantee. It is a grant management solution that requires minimal development effort, making it a preferred choice over CRM-based solutions that require significant investments in business process analysis and development.

OmniStar Grants is an online grant management solution that provides a seamless and comprehensive solution for pre and post-award grant management. It is a grant management tool that caters to the specific needs of grantors and grantees, promoting transparency, accountability, and efficient grant administration.

Frequently asked questions

Grant management is the process of overseeing and organising the process of grant funding. Managing grant funds encompasses every part of a grant’s lifecycle, from pre-award research through to post-award grant conclusion. A successful and seamless grant process is a key organisational component for both the grantor and the grantee.

Grant management is an organisational system that streamlines the process of managing grant funds. Whether it be from a local council giving out grants to restore a local wetland to a large government organisation giving out grant money to assist with critical medical research, comprehensive grant management is the key to seamless rollout.

When managing grant funds, you do not need to use spreadsheets, calendars, drop boxes, and manual tracking systems. Working with a grant management system, you are able to rely on a comprehensive system that will safely, reliably, and efficiently manage all aspects of a grant. Other benefits to consider when working with our grant management system include managing vital grant information, tracking grant performance, and managing compliance.

Operating with a grant management system is critical to successfully organising vital grant information, data, and communication between the grant maker and the grant seeker. In essence, grant management systems will enhance the process, ensuring that the project runs smoothly.

Grant management systems are also essential for measuring and tracking grant performance. On either side of the grant, using quality software or a grant management system allows you to monitor progress consistently and maintain a level of organisation. It’s important to monitor all stages of the grant process, pre-award, during, and post-award. This allows for seamless operation and any corrective actions where necessary. OmniStar Grants enables you to do just that.

Compliance with current and relevant legislation around grants and grants reporting is a key aspect of grant management. Do not waste time trying to manage your own grant compliance – work with our grant management system instead. OmniStar Grants works to ensure all ethics and compliance requirements are upheld for both the grant maker and grant seeker.

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Talk to an expert today

OmniStar is pleased to present our highly configurable, purpose-built grant management software as a service. Industry-leaders in grant, research, and ethics management, our platforms and intelligent integration allows for complete transparency and support. If you would like to learn more about our grant management system, get in touch with the OmniStar team today.

Ready to upgrade your grant management processes?

OmniStar are pleased to present our grant management system. Industry leaders in managing grant funds, we have designed an exceptional software as a service that will transform the way your organisation operates. Grant management systems do not have to be complicated – we have worked with dozens of organisations of all sizes that now streamline the process of fund management with OmniStar Grants. Get in touch today to see how we can help solve your grant management challenges with OmniStar Grants.