The Research Ethics and Governance Information System (REGIS) is the new portal to help manage ethics and site governance approvals of human research projects in NSW and ACT public health organisations and local health districts.
In 2012, the NSW Government undertook a strategic review of health and medical research. The review recognised the value of research in supporting innovation, improving health services and delivering better treatments and outcomes. This led to the establishment of the NSW Office for Health and Medical Research (OHMR), in which recommendations for human research ethics and governance reform were adopted. One was for an information system to streamline ethics approval and site assessment processes associated with human ethics. The goal was to attract more research projects to NSW.
The tender process, designed to objectively assess what was in the marketplace, was also an opportunity to identify a best-fit solution to deliver on these critical recommendations. F1 Solutions won this tender and commenced the challenge of implementing the new information system, known as Research Ethics and Governance Information System (REGIS).
F1 Solutions proposed their OmniStar platform, running on Amazon Web Services (AWS) and compliant with industry, state and federal standards, to deliver OHMR’s vision. The OmniStar solution is used across Australia in universities, state and federal government bodies and government funded/not-for-profit organisations to provide research, grants and ethics management.
OmniStar powers systems such as the NHMRC’s Human Research Ethics Application (HREA). REGIS incorporates the HREA and Site-Specific Assessment (SSA) applications, in addition to other forms and processes, to support ethics and governance. REGIS transformed the ability of OHMR to implement online processes as a unified system, accessible by PHOs, LHDs and researchers alike. It facilitated the creation, processing and storage of ethics and SSA applications, post-approval and authorisation forms, progress reports, safety notifications and amendments.
REGIS was designed, developed and deployed in 2018 to over 20 LHDs. The project included a large-scale data migration activity that took information from disparate legacy systems, as well as penetration/security testing and training. Post go-live services are provided by F1 Solutions. These include a local help desk service, performance reporting, product support and training.
Since the implementation of the REGIS system in 2018, the solution has transformed research and ethics, and delivered the following benefits:
Currently over 20,000 users with over 30,000 applications, 40,000 projects and 110,000 documents are being managed through REGIS. The standout fact is that the system has already delivered significant benefits to the research community, reducing the average time required for site governance applications by 40%, with an average 32% time saving for an ethics application. And this is just the beginning!
ARENA engaged F1 Solutions on a time and materials basis to perform the agreed scope of work. Weekly project status meetings were held to manage the delivery of the scope of work to the agreed budget, time frame and risk management. F1 Solutions went the extra mile to ensure the delivery of the project.
ARENA, Project Manager
DNRME needed an improved grants management system and set of processes to meeting the desired level of service, probity and adherence to legislation.
Soil CRC implemented OmniStar Grants to boost performance, flexibility, adaptability and engagement.
OmniStar Research enabled the University of Queensland with an enterprise-wide, integrated research management solution.
CINSW selected OmniStar Grants as the system to administer and manage their research grants. The success of this project has strengthened the innovative relationship between CINSW and OmniStar.